BOM Template

Now reading version 20. For the latest, read: BOM Template for version 22
 

Parent page: Server Items

Altium Designer, in conjunction with your managed content server, caters for the ability to create and manage Excel-based BOM Template Items in that server. Such Items are created directly within the server, with the relevant Excel template file (*xls, *.xlsx, *.xlt, *.xltx) uploaded to a revision of a target item. Once a BOM Template Item has been created (and data released into a revision of it), and its lifecycle state set to a level that the organization views as ready for use at the design level, it can be reused in future board-level design projects.

In addition, a managed BOM Template Item can be used as a configuration data item in one or more defined Environment Configurations. An environment configuration is used to constrain a designer's Altium NEXUS working environment to only use company-ratified design elements. Environment configurations are defined and stored within the Team Configuration Center - a service provided through the NEXUS Server installation, and the facilitator of this concept of Environment Configuration Management.

For more information on working with, and creating a Bill of Materials in Altium Designer, see BOM Management with ActiveBOM.

Folder Type

When creating the folder in which to store a BOM Template Item, you can specify the folder's type. This has no bearing on the content of the folder - uploading will always result in a BOM Template Item. It simply provides a visual 'clue' as to wh at is stored in a folder and can be beneficial when browsing a server for particular content. To nominate a folder's use as a container for BOM Template Items, set its Folder Type as BOM Templates, when defining the folder properties in the Edit Folder dialog.

Specifying the folder type - its intended use - gives a visual indication of the content of that folder when browsing the server.
Specifying the folder type - its intended use - gives a visual indication of the content of that folder when browsing the server.

Item Type

When creating the target BOM Template Item in which to store your Excel template file, ensure that its Content Type is set to BOM Template in the Create New Item dialog. If you are creating the Item in a BOM Templates type folder, this Item type will be available from the right-click context menu when creating the Item.

Creating a BOM Template Item within a BOM Templates folder - the correct Content Type is available on the context menu.
Creating a BOM Template Item within a BOM Templates folder - the correct Content Type is available on the context menu.

Uploading a BOM Template File

So far, we've discussed the support for a BOM Template Item in the server, in terms of related folder and item types. Uploading an Excel template file into the revision of such an item can be performed in a couple of ways.

Upload Menu

An Excel template file can be uploaded by right-clicking on the required BOM Template Item in the Explorer panel, and choosing the Upload command from the context menu. The Create New Revision dialog will appear, in which you can change Name, Description, and add release notes as required. Use the Sources region of the dialog to load the required template file. This can be performed by dragging and dropping the file from Windows Explorer, onto the region. Alternatively, click the  button - the Add Files dialog (a standard Windows open-type dialog) will appear. Use this to browse to, and open, the required template file (supported formats/extensions are: *.xls, *.xlsx, *.xlt, and *.xltx).

If the Item has no planned revision, upload will be to the next planned revision, created on-the-fly as part of the upload process.

Manually specifying the Excel template file to be uploaded to the target BOM Template Item.
Manually specifying the Excel template file to be uploaded to the target BOM Template Item.

Once the desired file is dropped in, or selected and the Open button clicked, an entry for it will appear back in the Sources region. Proceed with the upload by clicking the OK button. The uploaded file will be available on the Details aspect view tab for the Item Revision, in the Explorer panel.

The uploaded file is listed on the Details aspect view tab for the revision of the BOM Template Item.
The uploaded file is listed on the Details aspect view tab for the revision of the BOM Template Item.

Drag and Drop from Windows Explorer

An Excel template file can also be uploaded by dragging the selected file from a source folder in your Windows Explorer, and dropping onto the required target BOM Template Item in the Explorer panel. The Create New Revision dialog will appear, with the dragged file listed in the Sources region. Modify Name (which will be the file name, including extension) and Description (which will be in the format Uploaded from <FileNameandPath>, Size <FileSize>, Created on <FileCreationDate>), and add any Release Notes as required, and then click the OK button.

If the existing BOM Template Item has no planned revision, upload will be to the next planned revision, created on-the-fly as part of the upload process. If you drop the dragged file away from an existing Item, a new BOM Template Item will be created. The Create New Item dialog will appear. The Name of the item will be the file name, including extension. The Description will be in the format Uploaded from <FileNameandPath>, Size <FileSize>, Created on <FileCreationDate>. Change these as required. The Item ID will be in accordance with the Item Naming scheme defined at the folder level. If the folder has no naming scheme defined, naming will follow the $CONTENT_TYPE_CODE-001-{0000} scheme.

Uploading an Excel template file using the drag and drop method.Uploading an Excel template file using the drag and drop method.

Reusing a Managed BOM Template Item

Once an Excel BOM template file has been uploaded to a managed content server, and its lifecycle state set to a level that the organization views as ready for use at the design level, that BOM template can be reused in future board-level design projects.

When you are signed in to your managed content server, use of available BOM Template Items is automatic. If there are released revisions of BOM Template Items, then only those available templates - shared with you - will be presented in the Bill of Materials dialog, through the dialog's Template field (in the Export Options region, when the MS Excel File, or MS Excel File - Native formats are chosen):

If BOM Template Items exist, then when signed into the server they will be presented, instead of the local (file-based) templates, when configuring a Bill of Materials Report.If BOM Template Items exist, then when signed into the server they will be presented, instead of the local (file-based) templates, when configuring a Bill of Materials Report.

If there are no released revisions of BOM Template Items in the server, or if you sign out of your server, then you will be able to use local, file-based templates (stored in *.xls, *.xlsx, *.xlt, or *.xltx files).

If you do not sign in to your managed content server you can still work with Altium Designer (under your valid Altium Designer License), but you will not be able to access your organization's managed content server, or any other services it provides. You will therefore not be able to reuse any managed BOM Template Items. You will only be able to use file-based templates defined locally, and available from the templates folder specified on the Data Management - Templates page of the Preferences dialog.
A released BOM Template can also be used as a configuration data item in one or more defined Environment Configurations. An environment configuration is used to constrain a designer's Altium NEXUS working environment to only use company-ratified design elements. Environment configurations are defined and stored within the Team Configuration Center - a service provided through the NEXUS Server installation. Once you have signed in to the NEXUS Server, and chosen (if applicable) from the selection of environment configurations available to you, Altium NEXUS will be configured, with respect to use of BOM Templates. If the chosen environment configuration has one or more defined BOM Template Items, then only those defined templates can be used. If the chosen environment configuration applicable to you does not have any BOM Template Items specified/added, or is set to Do Not Control, then these will remain manually definable. In other words, you are free to use local, file-based templates. For more information, see Environment Configuration Management.

Updating a BOM Template Item

If you need to change the Excel template stored in a BOM Template Item, upload the required new template file to that Item - the new template will be stored in the next revision of that Item.

Downloading a BOM Template File

Downloading the Excel BOM Template file (*.xls, *.xlsx, *.xlt, *.xltx) stored in a revision of a BOM Template Item can be performed from the Explorer panel in the following ways:

  • By right-clicking on that revision and choosing the Operations » Download command from the context menu. The file will be downloaded into a sub-folder under the chosen directory, named using the Item Revision ID. The file can be found in the Released folder therein.
Access the Download command from the top-level entry for a BOM Template Item itself, to download the Excel BOM Template file stored in the latest revision of that Item.
Click the Explore button in the Download from Server dialog, to quickly explore to the download folder.
  • By selecting the file for the Item Revision, on its Details aspect view tab, right-clicking, and choosing the Download command from the context menu. Nominate the target folder to receive the file, in the subsequent Browse For Folder dialog.

Opening a BOM Template File

To open a BOM Template file that is stored in a revision of a BOM Template Item, select that file - on the Details aspect view tab for the revision - then right-click and choose the Open command from the context menu. The file will be opened in Excel, where installed.

 

If you find an issue, select the text/image and pressCtrl + Enterto send us your feedback.
Note

The features available depend on your Altium product access level. Compare features included in the various levels of Altium Designer Software Subscription and functionality delivered through applications provided by the Altium 365 platform.

If you don’t see a discussed feature in your software, contact Altium Sales to find out more.

Content